How to Quickly Set up a Business Email Address & Use it in Gmail

Never underestimate the unprofessionalism of having an ‘@gmail.com’ or ‘@hotmail.com’ email address when someone wants to contact your business.

It just kinda makes it look like you’re not legit.

Don’t do it.

Which is the best hosting option for your blog?

It takes a couple of minutes to set up an email address associated with your domain in most hosting platforms (at least, it does in SiteGround) and to configure it so you can use it from your Gmail account.

That means that you can have a professional email address associated with your website (like hello@zoepickburn.com) and still use all the cool sh*t that makes Gmail awesome.

There are a million-and-one ways to configure your Gmail inbox for maximum productivity & ease-of-use (like add-ons and labs and a bunch of other features). Maybe I’ll go into the Gmail setup I use another time.

Affiliate disclosure: this post uses affiliate links. If you purchase products or services via an affiliate link I’ll get a small commission (which supports the running of this site) and it won’t cost you anything extra. I’ll specifically point out each affiliate link in the post. You can read my full policy here.

How to Choose a Host for your Food Blog

This post is part of my series on starting & building your food blog. Other posts in the series include:


In (affiliate link) SiteGround, its dead simple to set up an email address soociated with your domain, and to set up sending and recieving emails in your Gmail inbox.

I’ve used this tutorial a million times (okay, that may be hyperbole, but I have used it a lot and it works every time).

Here’s a quick run-down of the process:

Quickly & Easily set up a gmail account with SiteGround

How to Quickly Set up a Business Email Address & Use it in Gmail

First, you need to set up your hosting.

How to Quickly Set up a Business Email Address for a Food Blog

Next, you need to set up an email address using cPanel

  • Once you have hosting, navigate to the cPanel to set up an email address. You should be able to do this from any host that offers managed WordPress services.
Set up am email address for a food business
  • Once you’re in cPanel, scroll down to the ‘mail’ section and select ‘Email Accounts’
Get an email address that matches your website
  • At the top of the ‘Email Accounts’ section, you can create a new email address. Just enter the first part of the email (likely either your name or a generic address like ‘info’ or ‘hello’. It’s the bold part of mine: hello@zoepickburn.com
  • Make sure that you’ve selected your site URL from the dropdown, if there is more than one to select from (as a complete hoarder of domains for failed yet-to-be-realised projects, business plans & side hustles, I have a lot to pick from in that dropdown)
  • Enter & confirm a password (make it secure & hard-to-guess but also, you know, something you’ll remember)
  • A mailbox quota of 250, as standard, is absolutely fine – you’ll be sending all your emails through to Gmail anyway.
  • …And create your email account
Make an email address for a WordPress site
Setting up your blog's email address in Gmail

Now comes the fun part: Setting up your blog’s email address in Gmail

For this next section, I’m basically following the SiteGround instructions, but I’ll go into a little more depth about how exactly you do each part:

  • Go to the settings in your Gmail account and select the ‘accounts & imports’ tab
Go to the settings in your Gmail account and select the 'accounts & imports' tab
  • Under the ‘add another account’ section, click ‘add an email account’
Under the 'add another account' section, click 'add an email account'
  • In the popup, enter the email address you just set up & click next
In the popup, enter the email address you just set up & click next
  • You might be offered Gmailify at this stage, but select POP3 instead & click next
You might be offered Gmailify at this stage, but select POP3 instead & click next
  • Now, fill in the details for your new email address:
    • Username: Enter the full email address you set up on the previous section
    • Password: Enter the password you set up in the previous section
    • POP Server & Port: Find these in your cPanel account:
      • Navigate to the cPanel and to email accounts (as in section 1)
      • Find the email address you just set up. Click ‘More’ and select ‘Configure Email Client’
      • Under ‘Manual Settings’ you’ll find the server & POP3 port to use – enter these details in the Gmail popup.
Configure Email Client
'Manual Settings' you'll find the server & POP3 port to use - enter these details in the Gmail popup.
    •  For the boxes:
      • Generally, there is no need to leave a copy of retrieved messages on the SiteGround server, so you can leave that box unchecked
      • Do select “Always use a secure connection (SSL) when retrieving mail.
      • Do label incoming messages with the address, so you can distinguish them from everything else in your inbox (especially if you have messages from a few different email accounts all going into your Gmail inbox)
      • I wouldn’t archive incoming messages, or you won’t see them when they arrive in your inbox – leave that box unchecked
fill in the details for your new email address
  • Select ‘Yes’ to set up the ability to send emails out to people from your new email address (which, let’s face it, is the entire point of this exercise)
send emails out to people from your new email address
  • Put your name into the ‘Name’ box. If this is a general ‘info@’ or ‘hello@’ address, you might put your business name here instead, but make sure its sensible-anyone recieving mail from this address will be able to see the name, and people names work best
  • Do select ‘treat as an alias’ – this means that you have the choice of which email address to send from in your Gmail account.
you have the choice of which email address to send from in your Gmail account.
  • Next, find the server settings in the same cPanel page as earlier and add the correct server and port, and make sure that the username and password match the email address and password you set up in section 1. Make sure that you select ‘Secured connection using SSL’, and click ‘Add Account’
Set up Gmail

You should now be receiving emails to your professional business account into your Gmail inbox and, when you compose an email, you should be able to click into the ‘from’ field and choose which address to send from.

Setting up an email address for your blog

So, now you know how to quickly set up a new email address associated with your blog or site, and set it up so you can send and receive emails from it in Gmail.

This makes your business or blog seem infinitely more professional (and less like a hobby).

How to Quickly Set up a Business Email Address & Use it in Gmail

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